PalaestralPick up where the last session left off.
Palaestral is booking, payments and client-record software for an independent instructor who sells their own time — surf, yoga, running, strength. Strength is load and progression, one session after the next. What you note about a lifter is on their record when they come back, a plan from your own library goes onto the lesson, and a regular can come by the month.
- Mon 17:30 Back squat 2 of 3 booked
- Tue 12:00 Press 1 of 2 booked
- Tue 18:00 Barbell basics 3 of 3 booked
- Fri 12:30 Deadlift 1 of 2 booked
- Sat 16:00 Deadlift 1 of 2 booked
Mon, Jun 7 · 5:30 PM
Back squat
Gym floor
2 of 3 seats taken
- Ben Example 41 · eleventh lesson with you
- Dev Example 37 · fourth lesson
- Open seat
Plan attached · from your March template
Notes about Ben Example
Strong hinge; keep the bar closer on the way down.
Mon, May 17 · 6:45 PM · kept until May 17, 2029
- The plan
- Put onto the lesson from a template in your library as a copy, so changing the template later never rewrites what was taught.
- Your note
- Notes attach to the client rather than the lesson, so what you wrote after last week's session is on their record when they come back.
- Kept until
- Kept 24 months from the day you wrote it, then deleted. A gym you coach at sees its schedule and who is booked, never your notes.
Sample data. Not a real instructor or client.
- 24 months each note about a lifter is kept
- 52 weeks a training program can run
- 24 hours to waive a late-cancel or no-show fee
What suits strength
- Clients
Notes attach to the lifter rather than the lesson, so last week's cue is on their record when they book again. Each is kept 24 months from the day you write it, beside their bookings, signatures and payments.
- Packs & memberships
A membership by the month, for a number of visits or unlimited. Your terms can carry a late-cancel and a no-show fee on a lesson an unlimited membership pays for: the member agrees to it when they sign, and you can waive it for 24 hours before it is charged.
- Booking
Semi-private sessions, each lifter booking and paying for their own place. A full session takes a queue, and a place that comes free is held for the next in line.
- Studios
Coach at a gym you do not own, on its roster under your own name. The gym sees its schedule and who is booked into it, never your notes, your plans or your payment records.
Read further
- Packs, memberships and weekly places
Three ways to sell more than one lesson: a pack of lessons used as they are booked, a membership charged monthly, and a weekly place kept until it ends.
- Cancellation terms
How much comes back when a client cancels, when you call a lesson off, or when conditions do: the terms you set, copied onto each booking when it is sold.
- Leaving Palaestral
Download everything Palaestral holds about you in one file, close your account when you choose, and know what closing does for your clients and what is kept.